Here are the SC rules that we provisionally adopted in the meeting
Monday for subcommittee work this week. We will be revisiting
these on Thursday afternoon.
So far, I haven't received any further comments on these rules
during this morning's admin session. If you have any input on
this, please send by email before I prepare a final draft Thursday
morning.
Jon
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2001.10.29 work in progress
Standing Rules for UBL TC Subcommittees
Definitions
"TC" when used without further qualification refers throughout
to the OASIS UBL TC.
"SC" when used without further qualification refers throughout
to a subcommittee of the OASIS UBL TC.
"OASIS member" means any person eligible to participate in an
OASIS TC under the provisions of the OASIS TC process.
Chair
The chair of each SC shall be appointed by the TC and can be
removed by the TC.
Membership
The voting members of an SC shall be OASIS members.
The initial voting membership of an SC shall be determined either
through direct appointment by resolution of the TC or, by
resolution of the TC, through appointment by the chair of the
SC or the chair of the TC.
After an SC has been formed, voting members of the SC shall be
added or removed only by the TC. The chair of the SC shall be
responsible for forwarding to the TC the names of OASIS members
who have submitted a request to be added to the SC.
Appointments to the SC shall become effective upon approval by
the TC.
Vice Chair
The voting members of SCs can elect a continuing vice chair
who, if appointed by an SC, shall serve as chair pro tempore of
any meeting of that SC in the absence of the chair appointed by
the TC.
Meetings
Each SC shall regularly meet weekly or fortnightly by phone
conference except during holidays and when collaborative input
sessions are in progress with a cooperating organization.
Phone meetings of an SC shall be open only to voting members of
the SC and persons specially invited to provide expert input.
SCs may also meet in person at times and places to be
determined by resolution of the SC or the TC. The attendance
of observers at face-to-face SC meetings shall be at the
discretion of the SC.
The meetings of SCs shall otherwise be governed by Robert's
Rules of Order Revised and such other standing rules as the TC
may determine.
Email votes
Chairs of SCs shall be authorized to conduct SC business by
email in the manner specified in the OASIS process for TCs,
with the exception that the default five-day voting period for
email ballots may be shortened to as little as 48 hours for SC
email votes at the option of the SC chair. This change must be
clearly stated in the call for a vote and properly noticed by
email at least three days prior to the call for a vote. In
email voting, a majority shall be more than half of all the
votes cast, excluding abstentions. Votes and abstentions shall
be recorded through posting to the SC mail list. There shall
be no quorum requirement for email votes.