Lightweight DITA SC

Sorry, meant to send this to the LwDITA subcommittee and not just Alan. Kris -------- Forwarded Message -------- Subject: Re: [dita-lightweight-dita] Is there any reason I should not go ahead and close the subcommittee? Date: Sat, 20 Nov 2021 16:09:28 -0500 From: Kristen James Eberlein <kris@eberleinconsulting.com> To: Alan Houser <arh@groupwellesley.com> I'm in no hurry to close the subcommittee. I will say that this policy should not be news to the subcommittee; it's a DITA TC policy that we created in conjunction with Michael P and Carlos Evia, in order to ensure that we had good alignment between the TC and the subcommittee. It's certainly covered in the minutes, also in some of our policy documents stored in SVN; I'll attach the PDF: Best, Kris Kristen James Eberlein Chair, OASIS DITA Technical Committee OASIS Distinguished Contributor Principal consultant, Eberlein Consulting LLC www.eberleinconsulting.com +1 919 622-1501; kriseberlein (skype) On 11/20/2021 3:41 PM, Alan Houser wrote: Kris/Colleagues - I request that the TC delay consideration of this issue, for the following reasons: - This is news to the Lightweight DITA subcommittee; and we have not had a chance to discuss it as a group. - Dr. Evia will remain a voting member of the DITA TC through at least the December 7 meeting (the third missed meeting; assuming that the TC meets on Nov 23). - The policy does not appear to be knowable in advance; I could not find reference to the policy in the DITA TC s charter or other documentation (I acknowledge that I did not search past meeting minutes or thoroughly check OASIS policy documentation). Respectfully, -Alan Attachment: SubcommitteeGovernance.pdf Description: Adobe PDF document

And re-reading the policies document made me aware that we've got some steps to follow here. I was jumping the gun to suggest closing the subcommittee so rapidly; it's my (and the TC's) responsibility to try to help arrange new leadership, if necessary. Leadership: Do we have another person willing to serve as co-chair or secretary of the subcommittee? If so, and that person would be willing to be an active and voting member of the TC, we'd meet the requirements. Frank Wegmann, might you be willing to serve as secretary? I got the sense when Carlos first brought up the fact that he would be leaving, that serving as co-chair was not something that you thought you could manager. Alan Houser? Would you be interested in stepping up? Can the subcommittee commit to meeting at least once a month? What work item's will the subcommittee focus on? Based on the report that Carlos gave to the TC on 26 October (see https://lists.oasis-open.org/archives/dita/202111/msg00000.html ), we got the sense that pursuing a LwDITA spec was no longer feasonable. The TC looked at whether updating the committee note was possible, but thought that would be the right route/too much work and a lack of volunteers. On the TC meeting on 02 November (see https://lists.oasis-open.org/archives/dita/202111/msg00008.html ), the TC floated the idea of getting a draft LwDITA spec into the OASIS process as a committee specification draft (after DITA 2.0), but then not advancing the LwDITA spec any further. Best, Kris On 11/20/2021 4:17 PM, Kristen James Eberlein wrote: Sorry, meant to send this to the LwDITA subcommittee and not just Alan. Kris -------- Forwarded Message -------- Subject: Re: [dita-lightweight-dita] Is there any reason I should not go ahead and close the subcommittee? Date: Sat, 20 Nov 2021 16:09:28 -0500 From: Kristen James Eberlein <kris@eberleinconsulting.com> To: Alan Houser <arh@groupwellesley.com> I'm in no hurry to close the subcommittee. I will say that this policy should not be news to the subcommittee; it's a DITA TC policy that we created in conjunction with Michael P and Carlos Evia, in order to ensure that we had good alignment between the TC and the subcommittee. It's certainly covered in the minutes, also in some of our policy documents stored in SVN; I'll attach the PDF: Best, Kris Kristen James Eberlein Chair, OASIS DITA Technical Committee OASIS Distinguished Contributor Principal consultant, Eberlein Consulting LLC www.eberleinconsulting.com +1 919 622-1501; kriseberlein (skype) On 11/20/2021 3:41 PM, Alan Houser wrote: Kris/Colleagues - I request that the TC delay consideration of this issue, for the following reasons: - This is news to the Lightweight DITA subcommittee; and we have not had a chance to discuss it as a group. - Dr. Evia will remain a voting member of the DITA TC through at least the December 7 meeting (the third missed meeting; assuming that the TC meets on Nov 23). - The policy does not appear to be knowable in advance; I could not find reference to the policy in the DITA TC s charter or other documentation (I acknowledge that I did not search past meeting minutes or thoroughly check OASIS policy documentation). Respectfully, -Alan --------------------------------------------------------------------- To unsubscribe from this mail list, you must leave the OASIS TC that generates this mail. Follow this link to all your TCs in OASIS at: https://www.oasis-open.org/apps/org/workgroup/portal/my_workgroups.php

Hi Kris, Thanks for the pointer to the SC governance documents (and apologies for overlooking them), and thank you for these guiding thoughts. I ll attempt to attend the next several TC meetings to regain voting status. I don t want to plant a flag (the LwDITA SC would benefit from broader participation), but I do want to maintain the LwDITA SC's viability going forward, at least in the short/medium term. I would also encourage Frank or others to step up. -Alan On Nov 20, 2021, at 5:20 PM, Kristen James Eberlein < kris@eberleinconsulting.com > wrote: And re-reading the policies document made me aware that we've got some steps to follow here. I was jumping the gun to suggest closing the subcommittee so rapidly; it's my (and the TC's) responsibility to try to help arrange new leadership, if necessary. Leadership: Do we have another person willing to serve as co-chair or secretary of the subcommittee? If so, and that person would be willing to be an active and voting member of the TC, we'd meet the requirements. Frank Wegmann, might you be willing to serve as secretary? I got the sense when Carlos first brought up the fact that he would be leaving, that serving as co-chair was not something that you thought you could manager. Alan Houser? Would you be interested in stepping up? Can the subcommittee commit to meeting at least once a month? What work item's will the subcommittee focus on? Based on the report that Carlos gave to the TC on 26 October (see https://lists.oasis-open.org/archives/dita/202111/msg00000.html ), we got the sense that pursuing a LwDITA spec was no longer feasonable. The TC looked at whether updating the committee note was possible, but thought that would be the right route/too much work and a lack of volunteers. On the TC meeting on 02 November (see https://lists.oasis-open.org/archives/dita/202111/msg00008.html ), the TC floated the idea of getting a draft LwDITA spec into the OASIS process as a committee specification draft (after DITA 2.0), but then not advancing the LwDITA spec any further. Best, Kris <snip>

I think that, currently, work on LwDITA is at a critical junction. There is an agreement among SC members that there will be no more features added to what has been defined in the current spec documents so far. However, there is still a lot of work in the editorial area as well as resolving technical issues given the current interlocking of DITA 2 and LwDITA contents, hence the discussion in the TC whether the formalization of LwDITA might be better off in a new committee note.   When I made the tentative, but reluctant offer on the TC to perhaps step in for Carlos, because I’m a voting member, it was based on these formal grounds only , knowing all too well that I’d not be a candidate anyway capable of filling his shoes, due to my limited experience in OASIS work and LwDITA. And, yes, available time is a precious good for all of us. I did so, because I think that the SC should continue to shape LwDITA as a group . LwDITA is important to many in our industry, the discussions in the TC showed this all too clearly as well as recent talks in the DITA-OT coordination calls. We need to finish this.   Tomorrow there is a regular SC meeting scheduled and we should discuss how to go from here. Kris, would you mind participating in this meeting as well to tell us about the outcome of your talks with Carlos? As Alan, I’d like to encourage other SC members, who are also TC voting members, with a better track record than mine to think about stepping up as a chair. I just want to ensure that the SC doesn’t fall apart right now.   Thanks, Frank     From: dita-lightweight-dita@lists.oasis-open.org <dita-lightweight-dita@lists.oasis-open.org> On Behalf Of Alan Houser Sent: Sunday, November 21, 2021 01:34 To: Kristen James Eberlein <kris@eberleinconsulting.com> Cc: dita-lightweight-dita@lists.oasis-open.org Subject: Re: [dita-lightweight-dita] Future of the subcommittee   Hi Kris,   Thanks for the pointer to the SC governance documents (and apologies for overlooking them), and thank you for these guiding thoughts.   I’ll attempt to attend the next several TC meetings to regain voting status. I don’t want to “plant a flag” (the LwDITA SC would benefit from broader participation), but I do want to maintain the LwDITA SC's viability going forward, at least in the short/medium term. I would also encourage Frank or others to step up.   -Alan On Nov 20, 2021, at 5:20 PM, Kristen James Eberlein < kris@eberleinconsulting.com > wrote:   And re-reading the policies document made me aware that we've got some steps to follow here. I was jumping the gun to suggest closing the subcommittee so rapidly; it's my (and the TC's) responsibility to try to help arrange new leadership, if necessary. Leadership: Do we have another person willing to serve as co-chair or secretary of the subcommittee? If so, and that person would be willing to be an active and voting member of the TC, we'd meet the requirements. Frank Wegmann, might you be willing to serve as secretary? I got the sense when Carlos first brought up the fact that he would be leaving, that serving as co-chair was not something that you thought you could manager. Alan Houser? Would you be interested in stepping up? Can the subcommittee commit to meeting at least once a month? What work item's will the subcommittee focus on? Based on the report that Carlos gave to the TC on 26 October (see https://lists.oasis-open.org/archives/dita/202111/msg00000.html ), we got the sense that pursuing a LwDITA spec was no longer feasonable. The TC looked at whether updating the committee note was possible, but thought that would be the right route/too much work and a lack of volunteers. On the TC meeting on 02 November (see https://lists.oasis-open.org/archives/dita/202111/msg00008.html ), the TC floated the idea of getting a draft LwDITA spec into the OASIS process as a committee specification draft (after DITA 2.0), but then not advancing the LwDITA spec any further. Best, Kris     <snip>   Software AG – Sitz/Registered office: Uhlandstraße 12, 64297 Darmstadt, Germany – Registergericht/Commercial register: Darmstadt HRB 1562 - Vorstand/Management Board: Sanjay Brahmawar (Vorsitzender/Chairman), Dr. Elke Frank, Dr. Matthias Heiden, Dr. Stefan Sigg - Aufsichtsratsvorsitzender/Chairman of the Supervisory Board: Karl-Heinz Streibich - http://www.softwareag.com