OASIS Open Document Format for Office Applications (OpenDocument) TC

Sorry, just updated my email client
(Notes 8.0.1).  They moved some things around in the UI, so I'm clicking
wrong buttons.  I meant to send to the whole list.

-Rob
___________________________


Rob Weir

Software Architect

Workplace, Portal and Collaboration Software

IBM Software Group


email: robert_weir@us.ibm.com

phone: 1-978-399-7122

blog: http://www.robweir.com/blog/
----- Forwarded by Robert
Weir/Cambridge/IBM on 07/08/2008 02:31 PM -----



From:
"Warren Turkal" <turkal@google.com>

To:
robert_weir@us.ibm.com

Date:
07/08/2008 02:22 PM

Subject:
Re: [office] meeting minutes





I think that'd be really useful so that one could
get all the minutes

in one place.


Also, I think you only sent the reply to me and not the list.


wt


On Tue, Jul 8, 2008 at 11:14 AM,  <robert_weir@us.ibm.com> wrote:

>

> There is this page:  http://www.oasis-open.org/committees/office/minutes.php

>

> But it has not been maintained for quite a while, and I don't find
a page to

> in Kavi that allows us to edit it.

>

> Michael, any ideas?

>

> Another approach would be to set up an "odf-announcements"
mailing list, if

> there is enough interest.  We could then cc that list for all
agendas and

> minutes, and get the accessibility SC to do the same as well.

>

> -Rob

>

>

>

>

> From: "Warren Turkal" <turkal@google.com>

> To: "OpenDocument Mailing List" <office@lists.oasis-open.org>

> Date: 07/08/2008 01:56 PM

> Subject: [office] meeting minutes

> ________________________________

>

>

> Is there a canonical place to get the meeting minutes for folks who

> aren't members of the TC? I would rather not tell folks to browse
the

> email archives and find the minutes.

>

> Thanks,

> wt

>

> ---------------------------------------------------------------------

> To unsubscribe from this mail list, you must leave the OASIS TC that

> generates this mail.  Follow this link to all your TCs in OASIS
at:

> https://www.oasis-open.org/apps/org/workgroup/portal/my_workgroups.php

>

>

>

>

On Tuesday 08 July 2008, robert_weir@us.ibm.com wrote:
> >
> > There is this page: http://www.oasis-open.org/committees/office/minutes.php
> >
> > But it has not been maintained for quite a while, and I don't find a page to
> > in Kavi that allows us to edit it.
> >
> > Michael, any ideas?
> >
> > Another approach would be to set up an "odf-announcements" mailing list, if
> > there is enough interest.  We could then cc that list for all agendas and
> > minutes, and get the accessibility SC to do the same as well.

This would be very useful indeed. I often had questions from other KOffice developers
about something they requested through me, and the detailed answer is in the
meeting minutes, but finding them is not easy.

-- 
David Faure, faure@kde.org, sponsored by Trolltech to work on KDE,
Konqueror (http://www.konqueror.org), and KOffice (http://www.koffice.org).

Hi all,

 There are three recommended ways to keep minutes: in the body of an email
message, as an attachment to an email message, or uploaded documents in
Kavi. In any case, the subject line/file name should clearly identify the
contents: 2008-10-1 Meeting Minutes would be the meeting minutes for 1 Oct
2008 allowing for easy location. The minutes page was established for
minutes prior to Kavi (mid-2002); there is no direct access to this page. I
can update it with a note if you let me know where/how you keep your
minutes.

Regards,

Mary

> 

                                                

					
                                                    

        
                                                
				
                                                

                                                    
                                                        
                                                        Original Message
                                                
                                                Original Message-----
> From: David Faure [mailto:faure@kde.org]
> Sent: Monday, October 13, 2008 10:30 AM
> To: office@lists.oasis-open.org
> Subject: Re: Fw: [office] meeting minutes
> 
> On Tuesday 08 July 2008, robert_weir@us.ibm.com wrote:
> > >
> > > There is this page: http://www.oasis-
> open.org/committees/office/minutes.php
> > >
> > > But it has not been maintained for quite a while, and I don't find
> a page to
> > > in Kavi that allows us to edit it.
> > >
> > > Michael, any ideas?
> > >
> > > Another approach would be to set up an "odf-announcements" mailing
> list, if
> > > there is enough interest.  We could then cc that list for all
> agendas and
> > > minutes, and get the accessibility SC to do the same as well.
> 
> This would be very useful indeed. I often had questions from other
> KOffice developers
> about something they requested through me, and the detailed answer is
> in the
> meeting minutes, but finding them is not easy.
> 
> --
> David Faure, faure@kde.org, sponsored by Trolltech to work on KDE,
> Konqueror (http://www.konqueror.org), and KOffice
> (http://www.koffice.org).
> 
> ---------------------------------------------------------------------
> To unsubscribe from this mail list, you must leave the OASIS TC that
> generates this mail.  Follow this link to all your TCs in OASIS at:
> https://www.oasis-open.org/apps/org/workgroup/portal/my_workgroups.php

It would probably be nice to at least note that it's only valid for
minutes before mid-2002. I also think it'd be nice to have a minute
mailing list so that one doesn't have to inefficiently search the mail
archives for meeting minutes.

wt

On Mon, Oct 13, 2008 at 1:18 PM, Mary McRae 

On Monday 13 October 2008, Mary McRae wrote:
> Hi all,
> 
>  There are three recommended ways to keep minutes: in the body of an email
> message, as an attachment to an email message, or uploaded documents in
> Kavi. In any case, the subject line/file name should clearly identify the
> contents: 2008-10-1 Meeting Minutes would be the meeting minutes for 1 Oct
> 2008 allowing for easy location.

This is true, however the problem is actually more complex than that.
It is often quite difficult to find _which_ meeting minutes answer a given question.
Often the question is sent by email to the TC list, and the answer is in
the meeting minutes of *some* meeting later on, but not necessarily the next one,
it can sometimes take a few months before we get to that question...
I was looking today at whether a given question from a long time ago
had been answered during a call, and that turns out to be rather tedious,
since it means reading all the meeting minutes after the question was asked.
For a TC member with a local mail archive this is doable (filter on subject, then
filter on contents); for outsiders it's almost impossible AFAIK.
But I don't really have a proposal for how to improve this, actually, this isn't a
complaint at all, it was merely a +1 on the note that things are more difficult
for non-TC-members.

-- 
David Faure, faure@kde.org, sponsored by Trolltech to work on KDE,
Konqueror (http://www.konqueror.org), and KOffice (http://www.koffice.org).

On Mon, Oct 13, 2008 at 2:39 PM, David Faure 

Hi David,

did you check

http://wiki.oasis-open.org/office/List_of_Proposals

It does not list all questions or suggestion that have been posted to 
the mailing list, but at least all proposal together with the date a 
proposal has been agreed.

For proposals that follow our new process you additionally find the 
dates when proposals have been discussed in the proposal's wiki page.

Michael



On 10/13/08 23:39, David Faure wrote:
> On Monday 13 October 2008, Mary McRae wrote:
>> Hi all,
>>
>>  There are three recommended ways to keep minutes: in the body of an email
>> message, as an attachment to an email message, or uploaded documents in
>> Kavi. In any case, the subject line/file name should clearly identify the
>> contents: 2008-10-1 Meeting Minutes would be the meeting minutes for 1 Oct
>> 2008 allowing for easy location.
> 
> This is true, however the problem is actually more complex than that.
> It is often quite difficult to find _which_ meeting minutes answer a given question.
> Often the question is sent by email to the TC list, and the answer is in
> the meeting minutes of *some* meeting later on, but not necessarily the next one,
> it can sometimes take a few months before we get to that question...
> I was looking today at whether a given question from a long time ago
> had been answered during a call, and that turns out to be rather tedious,
> since it means reading all the meeting minutes after the question was asked.
> For a TC member with a local mail archive this is doable (filter on subject, then
> filter on contents); for outsiders it's almost impossible AFAIK.
> But I don't really have a proposal for how to improve this, actually, this isn't a
> complaint at all, it was merely a +1 on the note that things are more difficult
> for non-TC-members.
> 


-- 
Michael Brauer, Technical Architect Software Engineering
StarOffice/OpenOffice.org
Sun Microsystems GmbH             Nagelsweg 55
D-20097 Hamburg, Germany          michael.brauer@sun.com
http://sun.com/staroffice         +49 40 23646 500
http://blogs.sun.com/GullFOSS

Sitz der Gesellschaft: Sun Microsystems GmbH, Sonnenallee 1,
	   D-85551 Kirchheim-Heimstetten
Amtsgericht Muenchen: HRB 161028
Geschaeftsfuehrer: Thomas Schroeder, Wolfgang Engels, Dr. Roland Boemer
Vorsitzender des Aufsichtsrates: Martin Haering

On Tuesday 14 October 2008, Michael Brauer - Sun Germany - ham02 - Hamburg wrote:
> Hi David,
> 
> did you check
> 
> http://wiki.oasis-open.org/office/List_of_Proposals
> 
> It does not list all questions or suggestion that have been posted to 
> the mailing list, but at least all proposal together with the date a 
> proposal has been agreed.
> 
> For proposals that follow our new process you additionally find the 
> dates when proposals have been discussed in the proposal's wiki page.

You are right, the new process solves the problem of the old process indeed.
I didn't realize that since I was reporting about the old problem.
Indeed this problem is solved for the future; the wiki page and the proposal
process allows a much higher-level overview of the lifetime of proposals
than the mailing-list archives.

-- 
David Faure, faure@kde.org, sponsored by Trolltech to work on KDE,
Konqueror (http://www.konqueror.org), and KOffice (http://www.koffice.org).

It's also quite painful for new TC members.

Ability to search in the archive would be helpful. I haven't found a way to
do that.

Also, being able to download the archives so that I can search them locally
would be a terrific help.  I have been given tips about that, but I haven't
succeeded in having the server cough up an archive yet.

 - Dennis

PS: Meanwhile, I end up revisiting things that have been disposed of
already, relying on my long-suffering committee-member peers to correct me.



                                                

					
                                                    

        
                                                
				
                                                

                                                    
                                                        
                                                        Original Message
                                                
                                                Original Message-----
From: David Faure [mailto:faure@kde.org] 
http://lists.oasis-open.org/archives/office/200810/msg00048.html
Sent: Monday, October 13, 2008 14:40

[ ... ]
It is often quite difficult to find _which_ meeting minutes answer a given
question.
Often the question is sent by email to the TC list, and the answer is in
the meeting minutes of *some* meeting later on, but not necessarily the next
one,
it can sometimes take a few months before we get to that question...
I was looking today at whether a given question from a long time ago
had been answered during a call, and that turns out to be rather tedious,
since it means reading all the meeting minutes after the question was asked.
For a TC member with a local mail archive this is doable (filter on subject,
then
filter on contents); for outsiders it's almost impossible AFAIK.
But I don't really have a proposal for how to improve this, actually, this
isn't a
complaint at all, it was merely a +1 on the note that things are more
difficult
for non-TC-members.

[ ... ]

Hi Dennis et al,

  The best current way to search the email archives is with Google. That
said, we're in the process of gathering archives and sending them to
MarkMail; I'm not sure how long it will be before they're available.

Regards,

Mary

> 

                                                

					
                                                    

        
                                                
				
                                                

                                                    
                                                        
                                                        Original Message
                                                
                                                Original Message-----
> From: Dennis E. Hamilton [mailto:dennis.hamilton@acm.org]
> Sent: Tuesday, October 14, 2008 5:02 PM
> To: office@lists.oasis-open.org
> Cc: 'David Faure'
> Subject: RE: Fw: [office] meeting minutes
> 
> It's also quite painful for new TC members.
> 
> Ability to search in the archive would be helpful. I haven't found a
> way to
> do that.
> 
> Also, being able to download the archives so that I can search them
> locally
> would be a terrific help.  I have been given tips about that, but I
> haven't
> succeeded in having the server cough up an archive yet.
> 
>  - Dennis
> 
> PS: Meanwhile, I end up revisiting things that have been disposed of
> already, relying on my long-suffering committee-member peers to correct
> me.
> 
> 
Original Message-----
> From: David Faure [mailto:faure@kde.org]
> http://lists.oasis-open.org/archives/office/200810/msg00048.html
> Sent: Monday, October 13, 2008 14:40
> 
> [ ... ]
> It is often quite difficult to find _which_ meeting minutes answer a
> given
> question.
> Often the question is sent by email to the TC list, and the answer is
> in
> the meeting minutes of *some* meeting later on, but not necessarily the
> next
> one,
> it can sometimes take a few months before we get to that question...
> I was looking today at whether a given question from a long time ago
> had been answered during a call, and that turns out to be rather
> tedious,
> since it means reading all the meeting minutes after the question was
> asked.
> For a TC member with a local mail archive this is doable (filter on
> subject,
> then
> filter on contents); for outsiders it's almost impossible AFAIK.
> But I don't really have a proposal for how to improve this, actually,
> this
> isn't a
> complaint at all, it was merely a +1 on the note that things are more
> difficult
> for non-TC-members.
> 
> [ ... ]
> 
> 
> ---------------------------------------------------------------------
> To unsubscribe from this mail list, you must leave the OASIS TC that
> generates this mail.  Follow this link to all your TCs in OASIS at:
> https://www.oasis-open.org/apps/org/workgroup/portal/my_workgroups.php

On Tuesday 14 October 2008, Mary McRae wrote:
> Hi Dennis et al,
> 
>   The best current way to search the email archives is with Google. That
> said, we're in the process of gathering archives and sending them to
> MarkMail; I'm not sure how long it will be before they're available.

Excellent idea. MarkMail indexed KDE's mailing-lists and the result is indeed
very powerful in terms of searching.

-- 
David Faure, faure@kde.org, sponsored by Trolltech to work on KDE,
Konqueror (http://www.konqueror.org), and KOffice (http://www.koffice.org).

Have you tried a site-restricted search using Google, something like this:

site:http://lists.oasis-open.org/archives/office/ "Meeting Minutes"


-Rob

"Dennis E. Hamilton"